How Call Center AI Powers Your Contact Center & Its Benefits

Having tailored, personalized responses at your disposal can bring customer support conversations to a new level. Conventional chatbots are usually scripted and lack sufficient machine learning and natural language processing capabilities. Predictive routing of calls and contacts can help to provide continuous support in contact deflection to your contact center, empowering agents to handle key interactions. Your customers are able to use interactive voice response (IVR), conversational AI-empowered chat and more before picking up the phone to contact a human agent.

What started as customers sending letters to businesses became phone calls to call centers. Artificial intelligence (AI) is a branch of technology broadly described as the concept of software being able to carry out tasks in a way that we would consider “smart”. AI focuses on developing computers that can mimic human intelligence so they can, for instance, make decisions, recognize speech, plan, adapt to circumstances, make predictions, and solve problems.

Artificial intelligence (AI) in contact centers

The virtual assistant interacts with Bank of America customers via voice commands, text, or simply tapping options in natural language. The bank’s customers have already used it more than 1 billion times since its launch four years ago. Artificial intelligence (AI) has impacted the way that many organizations conduct business, including call centers. AI tools enable call center agents to provide a better experience for today’s customers. Most AI-based contact center solutions use a combination of Machine Learning (ML) and Natural Language Processing (NLP). NICE CXone is the market leading call center software in use by thousands of customers of all sizes around the world to help them consistently deliver exceptional customer experiences.

This lightens the workload for human call center agents and consistently delivers accurate responses to customer queries. Generative AI chatbots have emerged as a powerful tool for call centers, revolutionizing customer service and enhancing overall business operations. These intelligent chatbots enable proactive follow-up actions, streamline processes, provide multilingual support, and gather valuable data and insights. With the assistance of Generative AI development services, businesses can automate customer interactions, improve efficiency, reduce costs, and improve customer satisfaction.

The same logic can be applied in call centers!

Introducing artificial intelligence (AI) in call centers offers BPO providers and clients various benefits. At VoiceBase, we specialize in developing AI solutions for contact centers that help companies reduce costs and expand their market share. We cater an easy-to-use program to your business’s specific needs so you can meet the changing economic landscape with confidence. For more information on the products and services that can improve your call center, contact the VoiceBase team today. Low contact rates are one of the biggest challenges today for call center outbound lead generation and sales teams. By pre-qualifying leads and setting up sales appointments with call center AI, you can increase the number of conversations for your live agents.

These AI call center solutions can monitor performance and provide quality assurance for a volume of calls that are simply impossible for human QA teams to replicate. In the process, they can uncover trends to help call centers make improvements and win back lost revenue. AI can’t replace everything that a human agent can do, but it is often sufficient to reach a satisfactory resolution for simple requests. You can leave routine, day-to-day questions, and other fundamental interactions that might fall under the banner of “self-service” to AI.

Your contact center has a Quality Management (QM) process to make sure all contact center conversations are up to your organization’s standards. Here are a few AI tools you can use to get a more comprehensive view of how your contact center is operating. Supervisors can then skim the call transcripts to quickly understand agent calls, rather than having to listen to the entire audio. With technology like Chat GPT, Speech to Text, Machine Learning (ML) Classification Models and even AI powered Word Clouds, the humble call center is going to become an essential part of company operations in the future. In particular, call center agents can use customized procedures and promote products that clients are more likely to purchase. This approach leverages client history data analytics to strengthen business relationships with them, with a particular focus on customer retention and sales growth.

Utilizing machine learning, these systems can delve into voice recordings to identify cues that contribute to the success or failure of calls. For example, it can suggest adjustments to the call center script, tailoring product and service suggestions to individual customer needs and preferences, enhancing both customer satisfaction and call center efficiency. Expecting human agents to call quickly and attentively is a tall order. To streamline this, many teams are now turning to sophisticated conversational AI solutions capable of understanding customers and engaging in natural conversations. These bots can handle FAQs and basic tasks, freeing up agents for more complex issues.

The core aim of voice biometrics is to improve the degree of security via user authentication. You can also use it to determine customers who call frequently and instantly provide call center agents with client or customer journey history for better query resolution. After in-depth analysis, it gives agents live feedback (popup messages) so they know the real customer mood and take relevant action. This is known to improve customer service as it enables agents to handle customer calls as per the customer’s mood. Interactive voice response (IVR) is one of the most popularly used AI in call centers that you must’ve interacted with at least once in your lifetime during your customer service experience.

AI-powered systems can route customer calls to the appropriate agent based on the customer’s needs. This saves time and reduces the frustration of being transferred to multiple agents. As customer demand changes, AI tools in call centers provide numerous possibilities to help businesses thrive.

Workforce Optimization – unlocks the potential of your team by inspiring employees’ self-improvement, amplifying quality management efforts to enhance customer experience and reducing labor waste. These solutions include workforce management (WFM), quality management (QM), recording and performance management (PM). To face this challenge, Humana partnered with IBM and implemented an AI solution based on natural language understanding (NLU) software that could identify and offer the specific information callers required. From customer service to sales, these technologies are crucial for brands looking to supercharge efficiency, reduce costs, and transform digital customer engagement. Secondly, AI can significantly decrease the average handling time for customer inquiries, allowing agents to handle more interactions in less time. By harnessing the power of AI analytics, businesses can better understand their customers, elevate the quality of service, and quickly identify any issues that may arise.

• AI chatbots are a cost-effective solution to this requirement that eliminates the need to hire many agents just to answer basic questions.
• To cater to customers’ heightened expectations for personalized experiences, as well as the increasing amount of data that contact center services collect, providers must harness the power of AI.
• Furthermore, AI may struggle to provide the level of personalization that customers expect when interacting with a human agent.
• Meaning customer service (and the customer experience overall) can be hyper-personalized to each customer.
• 2020 was a year of disruption for many businesses and a year that changed the world of customer experience forever.

This helps you to better reach contact center goals of reduced wait times, increased first contact resolution and decreased speed to answer among others. AI call center software uses artificial intelligence and machine learning to automate and improve different functions within a call center. Its features include voice recognition, speech synthesis, natural language processing, sentiment analysis, and predictive analytics. However, customers still prefer human agents who can provide empathy, understanding, and a personalized touch when it comes to more complex issues.

Use AI to Improve Your Call & Contact Center Service

This not only saves time for both customers and call center agents but also raises the overall customer experience by enabling quick issue resolution. By analyzing the interactions between agents and Generative AI chatbots, supervisors and trainers can identify strengths and weaknesses in agent performance. They can thoroughly review the summaries and actions generated by chatbots, assessing the quality of responses, adherence to guidelines, and compliance with policies. This comprehensive analysis enables targeted coaching and training to address specific areas for improvement, leading to increased agent performance and customer satisfaction.

79% of our CX professional respondents believe that AI will serve as an “assistant” by providing more support to human agents, rather than replacing them. Most contact centers offering Sentiment Analysis will offer either rule-based or NLP-based Sentiment Analysis. Unlike rule-based sentiment analysis, NLP-based Sentiment Analysis offers a more nuanced analysis by measuring context. By analyzing context, NLP-based Sentiment Analysis is able to better determine customer sentiment throughout the conversation. With NLP-based Sentiment Analysis, you can understand how customers felt during their call with the agent.

Chatbots can handle a large volume of calls simultaneously, meaning that customers do not have to wait in long queues to speak to an agent. Chatbots can also be programmed to provide personalised responses, based on the customer’s previous interactions with the business. It can automate the rote parts of contact center work, allowing contact center agents to focus on tasks and interactions needing human intervention. It can free up agents to deliver a more personal and effective customer interaction – which in turn can improve customer experience and customer satisfaction.

• With customer data at your fingertips, including keyword data and visibility over where calls are coming from, you can boost customer satisfaction and prevent those frustrated hang-ups.
• A similar approach has been developed, for example, by the health insurance giant Humana.
• Most contact centers offering Sentiment Analysis will offer either rule-based or NLP-based Sentiment Analysis.
• Here at HubSpot, we have conversation intelligence software of our own that easily tracks your team’s performance.
• This means that customers can be directed to the most qualified agent, leading to faster and more efficient problem resolution.

Central to customer support are call centers, the most important touchpoint for brands aiming to improve CX. Monitored and managed alongside your live agents, virtual agents and chatbots can improve agent satisfaction by freeing up human personnel for more meaningful and complex tasks. They come with a hefty bottom-line impact, too; in the healthcare, banking, and retail sectors, for example, research suggests chatbots could save organizations $11 billion annually by 2023. AI helps you streamline workflows, getting the customer quickly to the best destination based on their intent and, if needed, engaging the most appropriate human agent for the task.

Read more about How To Use AI For Call Centers here.